Hey Everyone. I’m Devin. I design and develop stuff on CCN. I’ve struggled to find workflows that work for me until I made a solid one with the help of friends. Once I found my way, I realized that the things that I do could be applied to anyone’s workflow. With that being said, I’d like to share my workflow and routines that I do.
Everyone needs to keep on their toes when it comes to their craft. There are a TON of ways to beat procrastination and overscheduling. The trick is to find the one that works for you. Whether it be an app, or good ol paper, I’m going to show you how you can make a workflow using three key points.
If you’re not keen on reading, here’s an audio version of this blog post
Here’s what all workflows have in common. Plans, Tools, and End of Day Rituals. These are (in my opinion) the building blocks of a great workflow. They do work alone. They all work together to help you beat procrastination and stay efficient. Everything starts with a Plan.
Creating a plan starts with how much work you’re wanting to get done in a day, week, or month. If you do not know how much time everything will take, that’s okay. The goal is to get as much done in your plan as possible while focusing on one thing at a time. Make sure you include breaks as well. Try to group similar tasks together. Once you’re done, reflect on each day/week/month, and schedule tasks based on your previous plan. Repeat this process.
Basically, what I’m saying is cram as much stuff in your time frame and focus on one thing at a time. That may seem super overwhelming at first, but once you have everything out in the open, you’ll begin to think a bit more clearer and plan accordingly. This leads me to my next key point. Recording your plan with tools.
Tools are essential for creating a plan. Pick something that you are most comfortable with. If you like writing everything down, do that. If you want to use apps to automate the process, do just that. It does not matter what tools you use to make your plan. The goal is to make sure YOU have a plan and YOU can understand it fully. My choice of tools for projects include a lot of apps, APIs and workflows. I get a LOT of crap for it but IT WORKS FOR ME and THAT is what is most important. You can get ideas for tools from your friends, family, and research. There are a TON of tools out there.
The best way to find a tool that works for you is to ask yourself these questions:
What do I need to get done?
What is the best way to track my progress?
How can I integrate it in my current workflow?
These questions will give you a great starting point on which tools are great for you. Use your answers to research your tools. You’ll also want to track your time on each task you create. Using a stopwatch or a time tracker will definitely do the trick. The reason we track time is to better plan for tomorrow. It’ll keep you focused as well. Think of it like clocking in, and clocking out of work.
This is also a crucial part of keeping the procrastination away. Your end of day rituals must hold yourself accountable for your actions throughout the day. If you do not do this, you’re more likely to fall off the spectrum of productivity.
End of day Rituals consist of 4 things:
What you got done today
What you didn’t get done today
How can you improve the next day
Planning for tomorrow accordingly.
Bonus points if you talk about what you’re thankful for and reciting a mantra. These things keep you in good spirits and keep you aligned with your objectives for the day.
If you haven’t noticed, all of these create a cycle and are directly related to each other in the pipeline. This pipeline continuously increases your productivity based on the work that you’ve done in the previous day.
The apps I recommend to help you with your workflow are:
Google Keep (Notes)
Google Calendar (Scheduling)
These work great for me, but they may not work great for you. It’s all on how you see yourself doing things in your workflow.
To summarize, you will have to focus on 3 things
Creating a Plan
Picking your Tools
Making a end of Day Ritual
These will increase your productivity, and help you beat procrastination. With that being said, Thanks for reading!